Preparing to Graduate

The School of Engineering Dean's Office Research & Graduate Programs (RGP) staff, departmental/program faculty and staff, and students each play a major role in the graduation process. Follow detailed instructions (ppt) and complete the graduation checklist to ensure degree completion.


Should utilize the degree timelines, graduation checklists and Academic Calendar as a guide to all enrollment and degree requirements and deadlines. There are separate checklists for masters and doctoral students. While departments and RGP staff make every effort to provide information and assistance, it is ultimately the student's responsibility to ensure that all degree requirements have been met and necessary documentation submitted by the semester deadline for degree completion.

Departmental/Program Staff

Provide confirmation to RGP that all departmental requirements have been met by signing the graduation checklist, and work with their individual faculty to resolve any outstanding grade issues. Departments must also observe the universities deadline to submit outcomes of final exams/defenses and approve graduation in E&P for the University Registrar to process the degree conferral. Exams should be scheduled 2-3 weeks prior to the actual date of the exam, through the program staff, to provide RGP staff time to approve degree eligibility and process exam outcomes.

School of Engineering Dean’s Office

Reviews a student’s file to ensure all items on the graduation checklist are completed by the Application for Graduation deadline. Any requirement not submitted or submitted after the deadline will cause the student's graduation to be postponed to a later semester and may require additional enrollment.  In addition to the checklist items, RGP verifies final degree certification in the following ways:

  1. The resolution of any Incomplete, Missing or Waiting grades
  2. Final GPA of 3.0 or above after all grades post (this takes place after the graduation deadline)
  3. Verifies a complete and approved plan of study on file
  4. Satisfactory completion of the final exam or defense
  5. Submission of the thesis or dissertation (initial uploading of thesis or dissertation and required changes from university administrator)

Master’s Timeline (pdf)

Doctoral Timeline (pdf)

Annual Graduate Activity Report (pdf)

Doctoral Milestone Tracker (pdf)

Related Forms and Information:


Engineering Research Highlights

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